The Problem
Group of 8 shows up. Two haven't signed waivers. Room runs 10 minutes late.
Every minute your room sits empty costs money. Every late start ripples through your entire schedule.
Group bookings
Coordinating 6-8 people for a single time slot
Tight schedules
Back-to-back rooms with no buffer for late arrivals
Team building
Corporate groups with complex billing and waivers
No-shows
Empty rooms killing your revenue
The Solution
Rooms start on time, every time
Waivers signed before arrival. Buffer times between sessions. Corporate groups pre-organized via claim links.
Group Coordination
Book for your team, share the link. Everyone joins and signs their waiver.
Time Slot Management
Buffer times between sessions. Never rush a group out or make the next one wait.
Room Capacity
Set min/max players per room. Prevent over or under-booking.
Corporate Booking
One organiser books every room, then shares a single link so each employee signs their own waiver.
Pre-Arrival Waivers
Everyone signs before they arrive. Brief them and start on time.
Easy Booking
See availability, pick a room, choose a time, pay. Done in 2 minutes.
Per-room rules
Set the rules room by room
Capacity, minimum party size, and exclusivity belong to the room, not the venue. These three all run private with a four-player minimum. You could leave one open to the public and give it a different floor without touching the other two.
Private onlyThe Pharaoh's Tomb
$32- Capacity
- 8
- Minimum
- 4
- Session
- 60 min
- Reset
- 30 min
Private onlyClockwork Conspiracy
$32- Capacity
- 8
- Minimum
- 4
- Session
- 60 min
- Reset
- 30 min
Private onlyThe Asylum
$38- Capacity
- 8
- Minimum
- 4
- Session
- 60 min
- Reset
- 30 min
Example setup, from our escape room demo park. See it live
What one booking does to the rest of the night
Friday, The Asylum. A group of four takes 19:00. Four seats are still free, but the slot closes to everyone else immediately. Only that group can add more players, up to eight.
16:0017:3019:00· booked out20:30
Pricing rules that fill your quiet nights
Weeknight rate
Monday to Thursday priced below the weekend. Same room, same hour, a reason to come on a dead night.
Book early, pay less
A lower rate for booking two weeks ahead, so your calendar fills up early instead of on the day.
Take the whole room
All eight seats in one booking and every ticket drops, not just the last few. It stacks with the weeknight rate.
Came from another room
Price the second room by which one they played first, so a good first game turns into a second booking.
ROOM BOOKING
Guests pick a room, pick a time, and pay in 60 seconds
Browse available rooms with difficulty ratings and player limits. See real-time availability by date. Pick a slot, enter the number of players, pay with Apple Pay — done. The system enforces min/max players, applies buffer times, and confirms instantly. No phone call needed.
Learn more about booking
PRE-ARRIVAL WAIVERS
Every player signed before the briefing starts
Each participant signs their waiver at home on their phone. For groups, the organizer shares a link and everyone signs independently. When all 8 players walk in, your manifest shows green across the board. Skip the clipboard. Go straight to the briefing.
Learn more about waivers
GAME MASTER DASHBOARD
Your daily schedule at a glance
See every room, every time slot, every booking — with waiver status for each player. Room A at 3pm: 6/6 players confirmed, all waivers signed. Room B at 3:30pm: 4/8 players, 2 waivers pending. One tap to check in. One tap to mark a no-show. Built for tight schedules.
Learn more about check-in
TEAM BUILDING
Corporate groups that organize themselves
HR books 3 rooms for 24 people. Gets one link. Shares it company-wide. Each employee picks their room, signs their waiver, and confirms. Your dashboard shows exactly who's in which room and who still needs to sign. Zero emails. Zero spreadsheets.
Learn more about groups
WALK-IN SALES
Fill empty rooms from the front desk
Last-minute couple wants to play? Check availability on the iPad, book them into the next open room, collect waiver signatures on the spot, process payment — all in under a minute. The booking appears on the game master's manifest instantly.
Learn more about POS
Core Features
Deep dive into the features that make wakesys different.
FAQ
Escape room software questions answered
From room scheduling to corporate team building — everything you need to run tight schedules.
The best escape room software handles room-based scheduling with buffer times, enforces min/max player limits, and collects waivers before arrival. wakesys does all of this plus group claim links — so corporate groups of 20 can self-organize without you chasing individual signups.
One person books and receives a shareable link. They send it to their group. Each member opens the link, claims their spot, and signs their waiver — all from their phone. You see real-time status: 6 of 8 confirmed, 2 waivers pending. No spreadsheet tracking.
Yes. A company books 3 rooms for 24 people. HR gets one link to share with all employees. Each person claims their spot and signs their waiver independently. You see a dashboard showing which rooms are full, who's signed, and who hasn't — without 15 back-and-forth emails.
Set a buffer (e.g., 20 minutes) between each session per room. The system automatically blocks that time for reset. If Room A has a 60-minute game with a 20-minute buffer, the next group can't book until 80 minutes after the first group's start. No manual calendar management.
Most escape rooms require liability waivers. With wakesys, every participant signs digitally before arriving — during booking or via the group claim link. When all 8 players walk in, your game master checks the manifest (all green) and goes straight into the briefing.
Yes. Set a minimum party size per room. A room with a minimum of 4 will not accept a booking for 3, online or at the desk. Capacity sets the ceiling, the minimum sets the floor, and both are enforced at checkout rather than left to staff to catch.
Yes. Each room has its own name, description, difficulty level, capacity, pricing, and schedule. Guests browse rooms, see difficulty ratings, check availability, and book — all in one flow. You manage everything from one dashboard.
Couple walks in and asks what's available. Your staff checks the iPad — Room B has a slot in 20 minutes for 2-4 players. Tap to book, collect waiver on the spot, process payment. The room shows up on the manifest instantly. Takes 30 seconds.
Not if the room is set to exclusive. Turn it on per room and the time slot shows as booked out the moment one booking lands, no matter how many seats are technically left. The group that booked can still add players to their own booking. Leave it off and remaining seats stay on sale to anyone.
wakesys is free for all of 2026 — room scheduling, waivers, POS, and group booking included. No per-booking fees, no per-player charges. Compare that to FareHarbor (6% per booking) or Bookeo ($40-$120/month). After 2026, wakesys moves to affordable flat monthly pricing.
Yes. Set a weekday rate that applies Monday to Thursday and leave the weekend at full price. You can also set an early-bird rate for bookings made two weeks or more ahead. The rules combine, so a weeknight booking made well in advance can land on your lowest rate without you touching anything.
Set the threshold at the room capacity. When a booking fills all eight seats, the lower rate applies to every ticket in it, not only the last few. The count is per room and time slot, so the threshold has to sit at or below the room capacity to ever apply. It also combines with the weeknight rate, so a full room on a Tuesday is your cheapest ticket and your fullest slot.
Related
More Escape Room Resources
Explore related features and guides.